Understanding compliance items

Every NYC local law that applies to one of your buildings becomes a compliance item on LLDesk. This article explains what an item is, what its states mean, and how to act on it.

What is a compliance item?

A compliance item is one row of work the city expects from you for one building. Examples:

• "LL84 benchmarking — 120 Broadway — due May 1, 2026."
• "FISP filing — 350 Bleecker St — sub-cycle B, window closes Feb 2028."
• "LL152 gas piping inspection — 1812 Westchester Ave — cycle year 2027."
• "ECB violation #34571912 — facade summons — hearing Apr 14, 2026."

Each item has a type (which law or enforcement action), a building (BIN), a deadline, a status, and a document vault specific to that item.

States explained

Every item is in one of four states:

• Upcoming — deadline is more than 30 days out. No urgency, but visible.
• Due soon — deadline is within 30 days. Reminders begin firing at this point.
• Overdue — deadline has passed. Penalty exposure has begun accruing. Dashboard turns amber.
• Closed — item has been filed, completed, or otherwise resolved. Stored in the audit trail.

You can manually override a state if you have evidence the city's data is stale (e.g., a filing was completed but DOB hasn't reflected it yet). The override is logged.

Acting on an item

Click into any item to see the action panel. Depending on the type, you'll see one or more of these:

• Upload document. For items where the work is already done and you just need to file evidence (e.g., LL84 benchmarking confirmation, FISP report PDF).
• Dispatch vendor. For items where you need a licensed professional (e.g., LL152 LMP inspection, FISP QEWI engagement). Routes you to the marketplace with the right specialty pre-filtered.
• Mark as filed. For items where you've handled it externally and just need the audit trail updated.
• Snooze reminders. If you've handled it but can't yet upload evidence, you can suppress reminders for a specific period without changing state.

Why penalty exposure shows up

For laws with mechanical penalty math (LL97, LL11, LL84, LL87), LLDesk surfaces your running exposure on the item detail page. This is calculated from the city's published penalty schedule applied to the time elapsed past the relevant deadline. It's not a prediction — it's the math the city would apply.

We do this because the question we hear most from owners is, "what's our worst case?" Now you know.

Custom items

You can add custom compliance items for things outside the auto-tracked laws — internal inspection schedules, lender covenants, insurance carrier requirements, etc. They live in the same dashboard and follow the same reminder cadence.